Is it mandatory to have an office to open a new company?
Yes, it is mandatory, below are the property options:
- Flexi Desk
- Serviced Office
- Physical Office for lease
- Physical Office for sale
- Retail Space (shop) for lease
- Retail Space (shop) for sale
What kind of corporate structures are allowed by DMCC?
The companies can register as limited liability companies, branches, and subsidiaries of local and foreign companies.
What is a share capital?
Share Capital refers to the portion of a company's equity that is obtained or will be obtained by a shareholder for cash or an equivalent item of capital value. It is also known as subscribed capital or subscribed share capital. One can calculate the share capital as,
Number of total shares divided by Unit value of each share (also known as par value)
Can a client have an office outside the DMCC Free Zone (JLT) to start the business?
No, it has to be inside the DMCC Free Zone in Jumeirah Lakes Towers (JLT). However, we offer a wide range of office solutions that cater to all your needs ranging from full-fledged office space to flexible office options such as Service Offices and Flexi Desks.
What is the minimum share capital requirement for a company to be issued a General Trading License?
The company should have a minimum of AED 1 Million share capital to be eligible for a General Trading License. Those existing companies that do not have such amount of share capital should first apply for an increase in share capital before they can apply for a general trading license.
How many shareholders are required to form a limited liability company?
There must be a minimum of one shareholder and a maximum of fifty shareholders.
What is the governing law for all DMCC registered companies?
All registered companies are subject to the laws of the land, DMCC Regulations, Free Zone rules, and regulations in force in DMCC. Any due amendments to the above will be implemented from time to time.
What is the minimum number of company directors?
All types of companies except branches should at least have one director and can have maximum up to six directors.
Can I be a partner in more than one company?
Yes, you can be a partner/shareholder in multiple companies.
What is the minimum share capital required to form the company?
The minimum share capital for a Free Zone company is currently AED 50,000 per company.
Does the share capital have to be paid up?
Yes, the share capital needs to be deposited in the company bank account within 3 weeks from the date of the trade license being issued. It may be withdrawn immediately thereafter.
What is the minimum office requirement?
One of the advantages of setting up a company with DMCC is the access it provides to a wide range of commercial property choices within JLT, from freehold to leasehold, commercial to retail and even flexi desks. Office requirements depend on the number of employees and type of activity conducted by the company. A company may choose from a range of options starting from a flexi-desk of 20-30sqm, a flexi office of 200-265sqm, through to multiple floors of an office tower which may be up to 2,000sqm each. For example, a company such as a Management Consultancy with five employees may be required to have an office space of at least 50sqm. In contrast, a retail food and beverage outlet operating multiple shifts would be subject to different requirements. The dedicated Client Relationship Executive handling your company set-up will provide full details upon application.
Can I be a manager in more than one company?
Yes, if you provide a No Objection Certificate from your current sponsor.
Can I take a license without renting any facility?
No, you cannot. However, DMCC has a wide range of Business Centre products to suit all budgets. Please contact DMCC for detailed information.
Can a DMCC licensed company rent a warehouse facility outside the DMCC Free Zone area?
In order to rent a warehouse of any office facility in another area in the UAE, a license will be required from the authority of that jurisdiction. In such case, the DMCC Company can set up a branch company in the jurisdiction where the facilities are located. However, some warehousing companies are offering part time spaces or sublease options, in which case, no branch company will be required to be set up in their jurisdiction.
Can I rent an office in JLT with my existing license from DED or another UAE Free Zone Jurisdiction?
No, you must have a DMCC licensed company. This may include a branch of your DED/other Freezone company in DMCC.
Can we reserve or check the availability of the company name before starting the process?
No, unfortunately, we can check the availability of the proposed company name in advance; we need to send it to the approvals team after the completion of online application. However, it is advisable that you check the availability of the name in Dubai through the name check tool on the Department of Economic Development website www.dubaided.gov.ae as well as checking the copyrights online on that name.
Can the shareholder also act as the appointed officer in the company?
Yes, the shareholder can hold all or any of the officers’ positions (Manager/Director/Legal Representative/Secretary).
Which name will be displayed on the company’s license issued by DMCC (License Holder)?
The appointed Manager will be the only name shown on the company’s license.
What is the Certificate of Incumbency?
A Certificate of Incumbency is a company’s document confirming the identity of shareholders, directors and officers as well as the authorised signatories. It is the certificate that can be used in instances where the authority of a certain officer must be confirmed in writing. A company registrar or its registered agent usually issues this certificate.
What is an Operating Name?
The company trade name under which it operates business may differ from the name registered on the license. For example, the company licensee name is Green Desk DMCC while its operating name is Greenery Wood.
What is the Ultimate Beneficiary Owner Form?
Ultimate Beneficiary Owner Form captures and identifies the details of the ultimate individual beneficial owner(s) (UBO) of a corporate shareholder applicant.
UBO is an individual who ultimately owns or controls in aggregate directly or indirectly 10% or more shares of the company or a group of companies or on whose behalf a transaction is being conducted.
Who should sign the Resolution to establish the DMCC Company?
The authorised signatory on behalf of the parent company needs to sign the resolution for Branch or Subsidiary. The power to sign on behalf of the parent company needs to be evidenced in the parent company’s legal documents or through an attested power of attorney document. In the case of an Individual Company, – the resolution needs to be signed by the proposed shareholder(s) / owners of the new DMCC Company itself or by any power of attorney (POA) holder to whom powers have been granted through an attested POA.
Who should sign the Memorandum and Articles of Association (MOA) of the DMCC Company?
In the case of Subsidiary, any authorised person of the parent company establishing the DMCC Company can sign this document, powers can be passed through the DMCC resolution, or separate attested POA to an individual to act on behalf of the company.
In the case of an Individual Company, this document can be signed by the shareholder(s)/owner(s) of the DMCC Company itself or by any POA holder to whom powers have been provided through an attested POA or powers can be passed through the DMCC resolution.
Can I get the required documents for establishing the DMCC Company notarised and attested abroad or do I have to be present in DMCC Free Zone for the signing of the those documents?
There are three options for the signing of company registration documents:
(1) Signing in the presence of the assigned DMCC Executive in DMCC Offices
(2) Signing at your local Notary Public and then attesting the same in the UAE Embassy
(3) Signing in front of any of the approved DMCC International Service Providers in your country
Please contact us for a list of the approved DMCC International Service Provider.
What are the powers of the International Service Providers (ISA)?
They are authorised to verify the passport copy of the applicant against the original, witness signatures on the company formation documents (Specimen Signature form, Resolution, MOA…etc. and receive the documents to submit them to DMCC.
What are the requirements for a tenancy contract?
Tenancy contracts must contain both the landlord name and the full DMCC company name as a tenant, location of the office (Building name, floor, unit code and area size), start and end date as well as signatures of both the landlord and tenant (authorised signatory of the company).
What is the acceptable validity of the tenancy contract required for the license renewal?
Ideally, the tenancy contract should be valid until the next expiry date of the license; if not, DMCC will accept a tenancy contract that is valid for 6 months if the member is applying for 1-year license renewal. However, if the member is applying for 2 or 3 years license renewal, then, DMCC will accept a tenancy contract that is valid for 1 year.
Do you accept tenancy contracts holding the name of the shareholder of the DMCC Company?
No, tenancy contracts must be issued under the DMCC Company name to be accepted.
What do I do if I cannot obtain the Title Deed from the landlord?
A current dated Certificate of Ownership from the Tower Developer or Building Management Company can be accepted instead of the Title Deed.
Am I supposed to provide a tenancy contract if I am both the company shareholder and the owner of the unit?
Yes, you must provide a tenancy contract between the shareholder as a property owner and the DMCC Company as a tenant.
What do I do if the original Title Deed is with the bank?
DMCC does not require the original Title Deed. A copy of the title deed is acceptable. In such cases, the bank may either give a letter confirming that the original Title Deed is with them, along with a copy of the Title Deed or they stamp the copy of the Title Deed with the Bank stamp along with signature and a current date.
Do you accept an undertaking letter to renew the tenancy contract?
No, undertaking letters to renew the tenancy contract are not accepted.
Can the license renewal service request be processed while the Lease is being amended?
No, the service request will be returned to the client until the amended lease is submitted.
What are the additional documents required if the tenancy contract is signed by a power of attorney holder?
If in the case a Power of Attorney (POA) holder signs the tenancy contract, DMCC will require a copy of the power of attorney (POA) document and the passport copy of the POA holder.
If the tenancy contract is provided by a Serviced Office Company, what document can I submit instead of the title deed?
If a Serviced Office Company issues the tenancy contract, an ‘Area Size confirmation letter’ will be required instead of title deed only if the area size is not mentioned in the tenancy contract.
Can a company have an additional unit in different building on the same license?
No, an additional unit in different building requires an additional License.
What do I do if I have a dispute with the landlord such as rent issues that prevents me from renewing my license?
In such cases, DMCC recommends that you take up the case to Dubai's Rental Dispute Settlement Centre (RDSC) to settle any legal issues with the property owner.
What is the Third Party Liability Insurance Certificate and what does it cover?
Third party liability insurance (also known as public liability) is a mandatory requirement for all Free Zone member companies. It covers the legal liability to third parties for accidental bodily injury, or accidental loss/damage to material property caused in connection with the Insured’s Business within the defined territorial limits.
What are the documents required in the case of the company unit being financed by third party entity?
If the unit is financed by a third party entity, DMCC required a current dated No Objection Certificate from the financing entity to sublease the unit.
What is Workmen's Compensation Insurance and what should it cover?
Workmen’s compensation insurance is a mandatory requirement for all Free Zone member companies. It covers legal liability to employees for occupational injury during the course of their employment, within the defined territorial limits as per Labour Law/Workmen's Compensation Ordinance. In the UAE, Chapter 8 of Federal Law No. 1980 governs compensation.
As per the title deed, the unit is owned by a new landlord; however my tenancy contract is still valid? What shall we do?
If there is an existing “tenancy agreement” between the previous landlord and the tenant, the new owner of the unit needs to provide a confirmation letter mentioning that he/ she has no objection to continue with the existing tenancy; Otherwise, a new tenancy contract between the landlord and the tenant will be required.
Is Third party Liability Insurance Certificate required for Flexi Desk or Serviced offices?
No, this is usually covered by the service providers. However, a copy of the insurance is required from the service providers for submission of application.
What are the requirements for the third party liability insurance?
- The third party liability insurance should reflect the full Company name as per the license including the DMCC Suffix
- The third party liability insurance must reflect all unit/s occupied by the company
- The minimum amount for the third party insurance is AED 1,000,000
Is Workmen's Compensation Insurance Certificate required for Flexi Desk or Serviced Offices?
Yes, it is required as long as the DMCC Company is sponsoring employees, regardless of its license address, then; they need to be covered under the Workmen's Compensation Insurance. Please note that this is not required for the Shareholders.
What is the minimum indemnity limit of the third party liability insurance?
All licensees must maintain third party liability (or public liability) insurance in respect of their business operations in accordance with the minimum limit advised by DMCC, which is currently AED 1 Million.
Our Insurance policy does not cover 3 years validity. Will this be accepted for 3 year license renewal?
Yes, but along with a clear undertaking stating that, 'company shall renew its insurance on yearly basis by or before expiry and submit a copy to DMCC'.
What are the requirements for the Workmen’s Compensation Insurance?
- The Workmen’s compensation insurance should reflect the full Company name as per the license including DMCC Suffix.
- The workmen’s compensation insurance must reflect all unit/s occupied by the company (if mentioned).
- It should reflect the names or the number of employees.
Our insurance is valid for next 3 months only. Can we still apply for license renewal?
Yes, the license renewal can be applied if the applicable insurances are still valid for 60 days or more from the submission date; provided that a letter of undertaking from the company confirming that the ‘Insurance will be renewed upon its expiry will be submitted to DMCC.
Are the company’s employees holding PIC and PAC cards required to be covered under the workmen’s compensation insurance?
No, the employee holding PIC and PAC cards are not required to be included under Workmen’s Compensation Insurance.
Which documents can we provide as an evidence of good standing for our parent company?
Good standing is a document that confirms the status of the parent company to be either active or in current good standing. You may submit any of the following documents:
- Recent Certificate of Incumbency from the regulating authority of the parent company (notarised).
- Certificate of Good standing from the bank.
- Letter from any law firm (notarised and legalised).
- Letter from any chartered auditing firm (notarised).
- Online Registry Extract showing the web address.
Are we required to obtain the Annual Operation Fitness Certificate (AOFC) on yearly basis to renew our license?
Yes, the Operational Fitness Certificate for the fit out of the premises is mandatory to renew the license.
Is Annual Operation Fitness Certificate required for Flexi Desk and Business Centres occupants?
Flexi Desks and Business Centres’ occupants are not required to submit the Operation Fitness Certificate.
If I am renewing my license for 3 years, will DMCC accept our insurance policy, which is valid for only 1 year?
Yes, DMCC will accept the insurance policy that is valid for less than the license validity; however, you are requested to submit an undertaking letter confirming that the company will renew its insurance on yearly basis and submit a copy to DMCC.
Our Third Party NOC will expire before our license expiry date, what do we do?
You will be required to submit an undertaking letter to renew the third party NOC upon expiry on yearly basis. The undertaking letter should be printed on the company letterhead, stamped, and signed.
When I was applying for the license renewal, I was charged an additional amount for a DDE Membership. Is this mandatory?
Dubai Diamond Exchange (DDE) Membership is mandatory for only the companies holding Jewellery related activities, which apply during license renewal and address change.
Does DMCC accept an Operation Fitness Certificate (OFC) that is under the landlord's name?
No, a fresh OFC from Concordia needs to be obtained under the company's name.
Do I need to change my company name when I am applying for change of activity?
Yes, if the current company name does not match with the new activity and the nature of business.
If I am renewing my license for 3 years, will DMCC accept the Operation Fitness Certificate (OFC), which is valid for only 1 year?
Yes, DMCC will accept the OFC that is valid for 1 year; however, you are requested to submit an undertaking letter confirming that the company will renew its Operation Fitness Certificate (OFC) on yearly basis & submit a copy to DMCC.
Can I apply for additional license in a different address within JLT?
Yes, it is allowed.
Can I add another unit to my license?
If your company is holding one license only, adding another unit has to be within the same building where you are operating.
When applying for change of address, I was informed by DMCC that unit is occupied. What do I do to proceed?
You will need to submit a clearance letter (to be provided by the property owner) and a proof of lease termination signed by the property owner and the previous tenant.
Can I change my company’s address from a bigger office to a smaller office?
The company can only move to a smaller office / area size if the number of its existing employees does not exceed the visa quota allocated for the smaller office based on its area size.
Can I apply for license renewal with amendment (change of address and activity) all together?
Yes, you can apply for both change of address and activity together in a single service request.
What are the license late renewal penalties?
Please find below the late renewal penalties:
More than 90 days, the company will be subject to termination by authority.
- Between 1-30 days, AED 2520 will be applicable
- Between 31-60 days, AED 5020 will be applicable
- Between 61-90 days, AED 7520 will be applicable
What is the minimum area size required for each license?
As per DMCC requirements, each license should have a minimum of 500 square feet / 50 square metres.
Can a Company use the same Annual Operation Fitness Certificate (AOFC) for additional license if obtained for the same location?
No, a new AOFC has to be issued for the additional license.
Are the Audited Financial Statements required at time of license renewal?
No, the Audited Financial Statements are not required at license renewal.
Can members apply for multiple visas with the same job title?
Yes, members can use the same job title for more than one visa with no restrictions on the use of certain job title.
How many visas can I obtain when forming my company?
The number of visas that your company is eligible for depends on the size of the selected office:
Flexi desk – up to 3 visas
Serviced office – between 4 to 5 visas depending on the size of the office
Physical space – 1 visa for every 9 square meters.
If a member wishes to add more visas, they may apply to DMCC for a special exception. DMCC understands that in some businesses, the workforce is mobile, and therefore we will evaluate each case on its merits. If you wish to add more visas please send us email at firstname.lastname@example.org.
Who can apply for the Dependents Residence Permit (Visa) service request?
This service can be availed by the following categories:
- DMCC sponsored employees
- Shareholders whether sponsored by DMCC or having visas from any other authority
How to request for a copy of my employment contract ?
The request from the employees can be entertained, if they approach the counter with their proof of identification.
Is the attestation of education certificate required for all positions?
Yes, the certificate of education must be attested by the UAE Ministry of Foreign Affairs (MOFA) for all positions, except for sales position, office boy, receptionist, archive clerk as well as the managing director (for being the shareholder and will be required to submit a copy of the share certificate).
Can I get an investors visa from a DMCC company?
Although you may not obtain an investor visa, you may obtain a Director’s visa (applies to senior designations).
What are the types of dependents’ visas provided through DMCC?
DMCC is providing the following dependents visa types:
- Wife Visa
- Children / New Born Visa
- Parents Visa
- Parents-in-law Visa
- Housemaid Visa
- Driver Visa
Where to attest the education certificate/degree?
If the applicant is outside the country, the degree has to be attested from the UAE Embassy, and if the applicant is inside the country, attestation from Ministry of Foreign Affairs is required.
How do we apply for a visa?
Visa applications are processed through DMCC's online portal. Upon receiving the company license, DMCC will provide your company with a login and password. DMCC provides portal training to member companies on a regular basis (appointments are made through DMCC reception).
Can all companies sponsored employees apply for their dependents visas?
Yes, as long as the employee and his dependent satisfy the prerequisites to qualify for sponsorship. Please refer to ‘Important Notes for Sponsors and Dependents’ and guidelines on DMCC website at http://www.dmcc.ae/managing-a-company
If the education certificate is attested by UAE Ministry of Foreign Affairs (MOFA) but it is in a different language, will it be accepted?
No, it should be legally translated to English or Arabic.
How long it will take for the visa to be issued?
Visa issuance is generally within three to five working days. However, this is subject to approvals by the immigration department.
How can the sponsored employees apply for their dependents from the DMCC Company portal?
The DMCC member company employee can request his company’s portal user to apply on his behalf through DMCC portal.
What are the steps to obtain a visa?
The steps may differ depending on the type of visa and whether the person in currently in or out of the UAE. Please visit the Application Guidelines on this web site for full details and systematic guides.
How can members make payments to DMCC?
All members can make the payment through the following channels:
- Online by topping up the portal accounts
- DMCC Client Service Centre (cashier counter)
- Bank Transfer
What is the minimum salary requirement for employees looking to sponsor family members?
The minimum salary required is AED 4,000 per month and evidence of suitable accommodation.
Where do I go for the medical fitness test?
The Dubai Health Authority has many branches throughout Dubai. To find the most convenient centre near you please visit www.dha.gov.ae and select Medical Fitness Centres. This will provide a list of centres, opening hours and a location map. Please note that some centres are restricted to a specific client category.
Can an employee apply for his dependents’ visa while the company license is expired?
In case of license expiry, the company account is suspended and employees will not be able to apply for his dependents visas.
At which stage in my new visa application, do I apply for an Emirates ID?
Emirates ID registration is a mandatory requirement to obtain the Employment residence visa in the UAE. DMCC is not authorised to provide the Emirates ID application form as Emirates ID is a separate governing body and has its own administrative offices located throughout the UAE. There are many typing centres in the UAE which provide the service of Emirates ID application at a nominal fee, including Fixit Express Business Administration Services located within DMCC service centre on Level 1, Almas Tower, Jumeriah Lakes Towers.
What is a bank guarantee account (BG)? What is the difference between the portal account & the bank guarantee account (BG)?
Every member company, once licensed, will have two accounts. The portal account that is used for all transactions and services and the bank guarantee account (BG), which is the account where members add the visa deposit of AED 3000 that is blocked for every active visa. The blocked deposit is automatically refunded to the BG account as extra balance in case of any visa cancellation. The member can request to transfer the extra balance from the BG account to the portal account by submitting a company request letter to the DMCC cashier counter.
Can a sponsored employee apply for his wife and children’s visa at the same time?
Yes, he can if he meets all the requirements as per the Dubai’s General Directorate of Residency and Foreigners Affairs (GDRFA). Please refer to ‘Important Notes for Sponsors and Dependents’ and guidelines on DMCC website at http://www.dmcc.ae/managing-a-company.
Is the visa deposit (BG) required for all employment visas?
Yes, it is required for each visa application.
Is there any salary limit required for visa applications?
No, DMCC does not have any restrictions regarding salary limits.
What is the residence visa validity for all the dependents types?
The dependents residence visa validity is as follows:
- Wife / Child below 18 years/ Daughter above 18 years: 3 Years renewable.
- Son above 18 Years: 1 year renewable up to 21 years old.
- Parents / Parents–in-law / Maid / Driver: 1 year renewable.
Can members apply for visa applications without having an Establishment Card?
No, the establishment card is mandatory by the General Directorate of Residency and Foreigners Affairs (DNRD) for all visa applications.
How do I bring my business visitors to Dubai?
For your business visitors that are nationals of countries, eligible for visas on-arrival, there is no need to complete an application. It is advisable to check with DMCC as the list of eligible countries may change on occasion. For business visitors from countries ineligible for visas on arrival, you can apply for up to three short-term visit visas on DMCC online member portal. Members of the Dubai Diamond Exchange are eligible for 14 day transit visas and access to DMCC’s flagship tower, Almas Tower.
Is the health insurance required for dependents visa application?
No, it is not required.
When can I apply to renew a visa?
A visa can be renewed up to 6 months prior to its expiry. Late penalties will apply if the completed renewal application is not received prior to the expiry date. All applications should be submitted to DMCC at least 14 days in advance of expiry to provide sufficient time in case any additional documents or information is required prior to processing.
I am in dispute with my employer over my rights as an employee. What should I do?
A contract of employment between a DMCC free zone member company and its employee must be executed in accordance with DMCC’s standard employment contract, together with additional clauses that may be added by the employer. In all cases, the contract of employment must be in accordance with the Federal Law No 8 of 1980 and its amendments (known as Labour Law). In the case of a dispute, DMCC encourages disputing parties to make a genuine attempt at resolution. If resolution was not successful, DMCC provides a mediation service. The first step is to contact DMCC Mediation Services department who will request a brief overview of the dispute. If the authority believes a mediation process is appropriate, you need to provide detail of the nature of the dispute. The authority will write to the other party requesting their attendance at a mediation meeting conducted by one of DMCC nominated mediators. In case a successful outcome is not achieved through mediation, the case may be referred to the Dubai Courts. Either disputing party has the right to request an NOC from DMCC at any time in order to approach the Dubai Courts.
Where can the applicant attest the marriage certificate / birth certificate required for the dependent visa?
The marriage certificate and birth certificate have to be attested from the Ministry of Foreign Affairs.
How can DMCC Company enforce non-competition undertaking signed by the employee?
DMCC Company may approach the court to claim a compensation for breaking non-competition undertaking by an ex-employee, if company finds the employee has breached the agreement.
What are the types of visas provided by DMCC?
DMCC provides three types of visas: employment visa, business visit visa and dependents residence visa
How can I obtain a Company Establishment Card?
In accordance with the General Directorate of Residency and Foreigners Affairs formerly known as Department of Naturalisation and Residency Dubai (DNRD), all companies registered in the Free Zone are required to apply for an Establishment card. The card is aimed at enhancing security and ensuring added convenience and efficiency for the holders when availing of government services. The card is mandatory and shows the name of the company and the Free Zone in which the company is based. The same details will also be included on the employees sponsored visas.
To learn how to apply for a new establishment card through your company portal, please visit our website at http://www.dmcc.ae/managing-a-company under ‘Company amendment’ section to view the guidelines and requirements. Please note the trade license must be valid for at least 3 months. You can renew the establishment card by visiting the Client Service Centre at Level 1, Almas Tower, together with the original establishment card.
Can a DMCC sponsored (female) employee be able to sponsor her husband / children?
Yes, she can. However, DMCC does not currently provide this option; therefore, she needs to approach directly Dubai’s General Directorate of Residency and Foreigners Affairs (GDRFA).
Does DMCC Free Zone have any guidance for employees joining another DMCC company?
Under the DMCC Free Zone policies, new entry permit, transfer within DMCC or New Permanent Identity Card (PIC) can only be issued to an applicant who was previously working in another DMCC company for two or more years or with an explicit NOC from the previous company to join another DMCC Company.
If the employee believes there are extenuating circumstances, they should approach the DMCC Mediation team.
Can members exit the country after applying online for ‘new visa inside country’?
Yes, members can apply inside the country then exit the country, where DMCC will issue the Entry Permit that can be used to re-enter the country. However, if members apply outside the country then enter the UAE, they will then have to approach DMCC and amend the application and pay the fees difference.
Where can the dependent go to carry out the medical fitness test?
The Dubai Health Authority has many branches throughout Dubai. To find the most convenient centre, he / she can visit www.dha.gov.ae and select the Medical Fitness Centres. The website will provide the list of centres, opening hours and location maps. Please note that some centres are restricted to a specific client category.
What is approved time period of cancellation after terminating the employment agreement?
The visa cancellation should be finalised within 30 days after terminating/expiring the employment agreement.
In which cases the visa amendment can be done?
Amendment can be done in the following cases:
- For GCC (Gulf Cooperation Council) residency holders on arrival visa
- Cancellation of UAE residence visa
- Visa on arrival
- Visit visa holders
Is ban applicable in DMCC?
Ban is imposed by the Immigration based on the recommendation from DMCC. The person will not be able to enter UAE until the ban period is completed. To apply for a ban on an employee, DNRD requires an NOC from DMCC. The same will be provided by DMCC upon the evidence of police report of criminal record against the employee or certificate from the duly authorised hospital recommending ban for the reason that the employee is affected to any such diseases, which is not tolerated in the country.
Who is entitled for Visa discount scheme?
Companies will be entitled for a discount on the new employments visas depending on the number of active employment visas in the companies (PIC excluded).
Can an employee apply for a visit visa for his family through DMCC?
No, DMCC provides only dependents residence visa; the employee can directly approach the Dubai’s General Directorate of Residency and Foreigners Affairs (GDRFA) for visit visa.
What is the ‘visa file number’ that DMCC requests for visa amendment applicants who enter UAE through visa on arrival?
The visa file number is the visa number handwritten on the airport entry stamp in the passport. If the number is not written on the airport entry stamp, the applicant will then need to obtain it from either the airport or the General Directorate of Residency and Foreigners Affairs (DNRD).
Can dependents do the medical test in another Emirate (i.e. Abu Dhabi)?
Yes, it is acceptable.
Can a person on tourist visa be eligible for visa amendment?
Yes, tourist visa holders can apply for visa amendment.
Can the dependent exit the country after applying online for ‘new visa inside country’?
Yes, the dependent can exit the country if the online application is done inside the country, in such scenarios, DMCC will issue the Entry Permit that can be used to re-enter the country. However, if the online application is done outside UAE and the dependent can enter the country, however, the sponsor will have to approach DMCC to amend the application and pay the fees difference.
How does the Visa discount scheme work?
Companies will be entitled to an increasing discounted rate on new visa applications as the number of active visas increases per the below ratio regardless of whether the company applies for all the visas at once or in a cumulative fashion.
Example: A company wishes to apply for 215 visas at once; the way the discount will apply is as follows:
|Number of active visas||Discount rate on new visas|
|50 - 99 visas||10%|
|100 - 199 visas||20%|
|200 visas and Above||30%|
- The first 49 visas will be at the standard visa price
- The next 50 visas will be at 10% discount
- The following 100 visas will be at 20% discount
- Any visa from 200 and above will be at 30% discount
Can the amendment be done if the applicant entered through other emirates?
Yes, amendment can be done in this case.
When will the visa security deposit for Housemaid / Driver be refunded back to the sponsor?
Once the sponsor cancels the Housemaid / Driver’s residence visa.
Can members do the amendment directly with the General Directorate of Residency and Foreigners Affairs (DNRD)?
No, they need to apply through DMCC.
Does the visa discount scheme apply when a member comes for visa renewal and they have more than 49 active visas?
The visa discount scheme does not apply for employment visa renewals. The option is only for new employment visas.
Can members do the medical test in another emirate (i.e. Abu Dhabi)?
Yes, it is accepted.
Can applicants apply for DMCC visa if they have one year Ban?
If the applicant has one-year ban, then, he/she cannot apply for employment visa with DMCC. However, if the applicant has 6 months ban, then, he/she can apply with DMCC.
Note: The type of ban is mentioned on the labour cancellation documents (normal Ban / permanent ban).
Example: if there are currently 115 active visas in your company and you submit a new visa application for an employee that is out of country, what prices will apply?
The calculation will be as follows:
New visa (Inside country without amendment): 3,760 AED +10 AED Knowledge Dirhams (KD)
Less discount of 20% (100-199 threshold): 752 AED
Final visa price: 3,008 AED + 10 AED (KD)
Is the health insurance required for shareholders?
No, it is not mandatory for shareholders. A copy of the share certificate under the individual name will suffice.
If an applicant is 65 years old, can he / she apply for visa?
Applicants can apply for the visa application; however, it will be subject to the approval of the General Directorate of Residency and Foreigners Affairs (DNRD).
Is it acceptable for members to have health card instead of the health insurance certificate?
No, health cards are not accepted, DMCC requires the insurance card.
Can a member company apply for visas while their license is expired?
No, if the license is expired, a sanction is imposed on the company account, which prevents the company from applying for any visa services.
Does the member need to print the employment contract on the company letterhead?
No, as the contract will be generated from DMCC portal and the member can print it on normal paper.
Can members get DMCC stamp on the employment contract?
No, DMCC does not attest employment contracts; however, members can apply for salary certificates for applicants.
How can a company increase their visa quota?
Companies can increase their visa quota by either moving to bigger offices or by applying for increase in visa quota, which will be subject to DMCC management approval.
If a member wishes to downgrade from a physical office to Flexi Desk, will this affect the member’s visa quota?
Yes, it will affect the visa quota as Flexi Desks are limited to three visas only and hence, any additional visas should be cancelled.
Is it mandatory for the shareholder to have a DMCC visa?
No, it is not mandatory. Shareholders have the option to either apply for a DMCC visa or be on a non-DMCC visa.
If the name in the passport changed (i.e. after marriage), how can members change the Residence Permit stamp?
Members will need to apply online for (stamping visa on new passport) then approach DMCC counters to submit all the required documents.
Does the shareholder need employment contract?
If the applicant is a shareholder of the company, then, the share certificate will suffice, as for the employees/officers, then, the employment contract is required.
If members lost their Company Employment Card (CEC), how can they apply for visa cancellation or renewal?
They can upload and submit an official letter stating that they have lost the Company Employment Card (CEC).
What is the validity of the Entry Permit (EP) until stamping?
The entry permit is valid for 60 days; hence, the visa should be stamped within this time.
What happens if the Entry Permit (EP) expires before stamping?
The member will pay an over stay penalty and then submit for stamping normally.
How many times can the Entry Permit (EP) be renewed?
The Entry permit can be renewed only twice.
Can members apply for Entry Permit renewal if the applicant is outside country?
Yes, it can be renewed while the applicant is outside the country.
When should the Entry Permit (EP) be renewed?
Usually, it should be renewed 1 week prior to expiry; however, members can have up to 10 days after the Entry Permit expires to renew it.
If an applicant enters the UAE with an Entry Permit, can he/she use it to exit the country?
No, the Entry Permit has to be cancelled before exiting the country.
Is the share certificate required for the Managing Director’s position?
Yes, it is required.
In the visa application, can members use their own contract or they need to use DMCC standard contract?
Only DMCC system generated template for standard contract can be used.
Where can members get the DMCC Employment contract template?
It will be generated on the visa application itself, otherwise, a sample can be viewed on DMCC website.
Can we change the format of DMCC employment Contract and how?
Companies can add clauses by applying for master contract amendment, which has to be approved by the mediation team. Instructions can be found at http://www.dmcc.ae/managing-a-company.
How can members change the salary or position in the DMCC contract after getting the residence permit?
Members will need to apply for contract amendment for salary amendment and job title amendment. Instructions can be found at http://www.dmcc.ae/managing-a-company.
How to apply for the Service Request "Employee Passport Details Amendment" ?
First, this is a new Service Request that has been launched to enable members to apply through their portal to update the passport details of their employees on the system.
This service is designed to enable the member companies to update any of the following details of their existing employees, noting that this is a free of charge service:
*Please note that in case of updating the employee name in passport or updating the country of issue (for example: the employee changed the nationality and has a new passport issued from a different country), then, after submission of the service request, please visit DMCC Client Service Centre with the original passport for verification in order to proceed with the service request details update.
- Passport Number
- Passport Issue Date
- Passport Expiry Date
- Place of Issue
- Name in Passport*
- Country of Issue*
To apply, members need to log in to their DMCC portal account and follow the below steps:
Step 1 - Click on Employment Services.
Step 2 - Click on the section “Visa Services”.
Step 3 - Click on “Employee Residence Permits (Visa)”.
Step 4 - Click on the service “Employee Passport Details Amendment”.
Step 5 - Select the employee name from “Document # (Lookup)”.
Step 6 - Click “Save” to preview the current “Applicant Passport Details” in system.
Step 7 - Click “Edit” to update the current “Applicant Passport Details” in system and then click “Save”.
Step 8 - Click “Download/Upload/Review Doc” to upload the new “passport copy”.
Step 9 - Click “Submit”.
Step 10 – Visit the Client Service Centre Counters with the original passport for verification. (Applicable only in case of update in the Name in Passport and the Country of Issue).
Can members change the position or salary during the processing of the visa application?
No, changing the salary and job title details cannot be done before stamping the visa on the passport; however, after the visa is stamped, members can apply for Contract amendment. Instructions can be found at http://www.dmcc.ae/managing-a-company.
What is the validity of the visa transfer form for applicant transferring to DMCC?
Visa transfer form is valid for 60 days.
Will the dependents visas be affected by the visa transfer?
Dependents visas will not be affected when the applicant is transferring his/her visa.
In which cases the applicant is eligible for visa transfer?
If the current sponsor of the employee is Government or Free Zone or a Partner or a Bank. In the case of partner, the local partner and the new shareholder should sign the transfer form.
After the visa is transferred to DMCC, what is the validity of the new issued visa?
The visa will be valid for 3 years from date of issuance.
Who signs the visa transfer form?
The authority from which the applicant is being transferred has to sign.
What is the standard processing time for visa transfer?
It takes around 5 - 7 working days.
Are the visa transfer applicants still required to do the medical test and Emirates ID registration?
Yes, they are required.
Can an applicant apply for visa transfer to Department of Economic Development (DED) (non-Free Zone)?
Only in the case of transferring a partner visa to DMCC.
What is the process if an applicant got the wrong signature on the visa transfer form to DMCC?
The applicant must submit the original transfer form with a request letter and the form will be re-printed free of charge.
If the visa transfer is from a Free Zone based in another Emirate, is the signature of the General Directorate of Residency and Foreigners Affairs (DNRD) required?
Yes, applicants must stamp the transfer form from the General Directorate of Residency and Foreigners Affairs (DNRD) if the transfer to DMCC is from another Emirate Free Zone.
Can members apply for Visa transfer from DMCC while the applicant is outside UAE?
No, applicants must be inside the country.
Does my company still have the choice of selecting between the Standard DMCC Contract or the Approved Amended Contract?
Yes, the company has the choice to select either the “Standard DMCC Contract Template” or the “Approved Amended Contract”, even after getting an amendment approved.
How long does it take to approve the master contract amendment?
It takes 2 working days.
How long should the visa be valid for before transferring from DMCC?
Visa should be valid for at least 1 month.
Can applicants apply for visa transfer if their visa is already expired?
No, expired visas cannot be transferred. Applicants must either renew and transfer or cancel and apply for new.
Can applicants travel during the transfer process?
Application can be made online and applicants can exit the country, however once the original form is signed and submitted with the original passport, applicants have to stay in the UAE until the transfer is completed.
How to renew an expired transfer form?
Applicants must submit an official request letter to renew the transfer form and make payment.
If the visa transfer application is under process, can the applicant apply for a visit visa or tourist visa at the same time?
Two visa applications for the same applicant cannot be done at the same time; noting that the General Directorate of Residency and Foreigners Affairs (DNRD) will reject the recent application.
How many times can members renew the transfer form?
Members can renew as many times as they need; noting that the validity of the transfer form is 90 days.
If a member’s visa expires while he/she is outside the country, can he/she renew the visa while outside?
No, visas cannot be renewed if the member is outside the country.
If an applicant is holding a DMCC visa and will become a shareholder in another new DMCC company, does he/she still need the NOC from sponsor?
NOC from the sponsor company will be required; however, if he/she is a shareholder in the first company, then, the share certificate can replace the NOC.
Can an applicant holding a DMCC visa transfer his/her visa to another DMCC company without NOC from current sponsor?
An NOC from the current sponsor is required in order to transfer the visa.
Can my company have more than one master contract?
Yes, each company can have up to 5 amended contracts.
Who reviews the contract amendment requests?
The experts in the Legal Registrar Team review the contract amendments.
How does the master contracts amendments work?
DMCC understands that the member companies have their own customised clauses to be added in addition to the statutory clauses in the template (Eg: Bonus, Commission, Confidentiality, communication policies etc.). Member companies can select the SR type “025-Employment Contract Template Amendment” to add these additional clauses. After submission of such SR, it gets reviewed in DMCC and if required, the company will be asked to revise and resubmit the clauses. Once it is approved, the “Approved Amended Contract” will be available for the companies while applying for the employment visa for the employees.
What is the process to change the information in transfer form such as job title, passport number, name...etc. or correct a signature?
The member company will need to submit an official request letter requesting the change; hence, the original form will be re-printed free of charge.
How can the applicant receive the original transfer form?
The applicant will need to come and collect the transfer form from DMCC Client Service Centre.
Is the business visit visa renewable?
No, the business visit visa is non-renewable and is valid for 30 days.
After how long can an applicant who already had a business visit visa apply again?
Applicants can apply again for business visit visa after 1 month of exiting the country.
Is the Business visit visa for multiple or one entry?
It is for one entry only.
Can members apply for business visit visa for a family member?
No, the business visit visa applicants must be coming for business purposes only.
How many business visit visas can a company apply for?
Companies can apply for five visas at a time whether it is in a physical office or Flexi Desk.
Can someone on business visit visa apply for employment visa? And will he/she be eligible for visa amendment?
Yes, they can apply for the employment visa with amendment.
What is the minimum passport validity to be able to apply for visa renewal?
The applicant passport should be valid for at least 6 months to be able to renew the visa.
How can applicants update the expiry date of their renewed passport?
Applicants can apply for the service request titled “Update Passport Details” on their portal, which is free of charge.
Can an applicant apply for visa renewal and job title change at the same time?
No, it cannot be done in one request.
Can applicants renew their visa with an expired health insurance?
No, applicants can apply for visa renewal as long as their health insurance is still valid.
Who should be present at the time of the submission of the visa cancellation at DMCC Counters?
Both the visa cancellation applicant and the company-authorised signatory have to be present in DMCC for the submission of the visa cancellation.
In which cases can members apply for visa cancellation while the applicant is outside the country?
- If the applicant has been outside the country for more than 6 months
- If the applicant’s visa expired while he/she is outside the country
- If the applicant sent his/her original passport for cancellation while outside the country
Can applicants cancel their visa without cancelling their dependents visas?
Dependent’s visa should either be put on hold or cancelled before cancelling the applicant’s visa.
In the case of shareholders’ visa cancellation, do they have to submit the end of service form?
In the case of shareholders’ visa cancellation, the share certificate can be submitted instead of the end of service form.
If the residence visa is cancelled in the airport, how can the employee name be removed from the company’s records?
The member company will need to apply for visa cancellation and submit original documents to DMCC counters, then, the employee will be removed from the company records.
Is the company still responsible for employees after their visa cancellation?
Yes, the company is responsible until the employee exits the country or changes the status of the visa.
Can applicants apply for new visa while their current visa is still under cancellation process?
No, new visas cannot be applied if the old visa is not yet cancelled.
What is the validity of the Establishment card?
The Establishment card is valid for one year upon issuance.
Is there a penalty for not renewing an expired Establishment Card?
Yes, there is a late renewal monthly penalty.
What is the process for members to cancel the visa of an applicant outside the country who has dependents outside the country?
If the member wishes to cancel visa of an employee who is outside UAE and has dependents on his sponsorship who are also outside UAE, the member company will need to provide DMCC with the eform for the dependents visa cancellation (this needs to be typed from any typing centre) along with the application for employee visa cancellation while submitting it at the Client Service Centre counters.
A processing fee will be charged by DMCC and deducted from the company portal, towards each dependents’ cancellation. If the company does not have the dependents’ details, a copy of sponsor’s passport copy along with the residence page needs to be submitted at the counters in order to get the dependents’ details from DNRD. Once the details are provided, the company should get the efrom for dependants cancellation typed from any typing centre and submit this to DMCC along with employee visa cancellation documents.
If the company is unaware of the employee dependents’ while submitting his/her residence visa cancellation, the application will be returned by DNRD mentioning the comment ‘dependents’ visa need to be cancelled’. In this case, dmcc will inform the company to provide the eform for dependents’ cancellation with the fee for each dependent.
If an applicant lost the passport outside UAE with the visa. What is the process?
The applicant must approach the UAE embassy to obtain a gate pass to enter UAE then stamp the visa on the new passport; or otherwise, cancel the visa and apply again.
Who should submit the Audited Financial Reports?
All companies registered and licensed by DMCC and operate within the DMCC Free Zone are required to submit their Audited Financial Statements.
Are branch companies required to submit the Audited Financial Statements?
Yes, Branch Companies are required to submit the Audited Financial Statements ensuring one of the options:
Submit a copy of the Audit Financial Statements of the branch office along with the original Company Audited Financial Report Summary Sheet.
Submit a copy of the consolidated financials of the parent company and the Company Audited Financial Report Summary Sheet including the contribution of the branch.
Kindly indicate zero (0) for the fields that are not applicable to the branch company.
How can subsidiary companies, with Audited Financial Reports consolidated with the parent company, submit their Audited Financial Statements?
Subsidiary companies, with Audited Financial Reports consolidated with the parent company, can submit a copy of the Consolidated Financials of the parent company and the Company Audited Financial Report Summary Sheet that should include the contribution of the subsidiary company into the consolidated accounts of the group/parent company. Kindly indicate zero (0) for the fields that are not applicable to the subsidiary company.
How to submit the Audited Financial Statements?
Please refer to the instructions on the process of submitting the Audited Financial Statements on the following link under Compliance services: http://www.dmcc.ae/managing-a-company.
When are the Audited Financial Statements due for submission?
All companies are required to submit their Audited Financial Statements within 90 days from the end of their Financial Year.
What is Company’s Financial Year?
Financial Year, in respect of a company means, each successive period of 12 months commencing immediately after the end of the previous financial year with the exception of the first financial year. The first financial year of a company shall commence on the license issued date and shall be for a period of not less than 6 months, nor more than 18 months (provided that it does not exceed the end of the Financial Year).Branch companies can follow the same Financial Year of their parent or Mother Company.
How to change the company's Financial Year and when will it be effective?
To change the company’s Financial Year, please refer to the guidelines available on the website as per the following link:
Please note that you can apply online for the change in financial year, keeping in mind that it will be effective only on the next financial year.
Our business has no operation/activity and no bank account; do we still need to submit the Audited Financial Statements?
Yes, As per article 4.5 of Free Zone Rules and Regulation, “Licensee must conduct all or a substantial part of their business or operations within the Free Zone in order to maintain a valid License and Registration”, irrespective of the company being operational or not, it needs to submit the Audit Financial Statements regardless of its business condition. Moreover, it is also required for the DMCC member to be operational in order to be able to renew the license.
Is there a standard currency that should be used in the Audited Financial Statements?
Yes, DMCC system accepts only the UAE dirham currency figures, hence, if your current financials are in USD or any other currencies, kindly convert these figures into UAE Dirham using the current market rate to fill out the Company Audited Financial Report Summary Sheet.
Who should audit the company's Financial Statements?
Kindly refer to our suggested List of Dubai Auditors on the following link:
Please note that Auditing firms that are not yet on this list are also accepted; however, they are requested to submit their Letter of Intent and requirements to register in DMCC List of Auditors.
For Branch/Subsidiary companies that have chosen to submit the Consolidated Statements, the Auditor of the parent company needs to be the same Auditor to sign and confirms the Company's Audited Financial Report Summary Sheet.
What will happen if a company does not submit the Audited Financial Statements on time?
The company will receive a notification to submit the Audited Financial Statement. If there is no response on the notification within the specific timeframe, there will be an initial fine of AED 5,000 and a sanction on the company portal account. Please note that Fines are recurring on a monthly basis until the company submits it is Audited Financial Statements.
Can a company appeal against the fines charged to it?
Yes, a company can appeal against the fines charged to it; where the Free Zone Management will review the appeal and DMCC will advise the company on its final decision. To find out about the appeal application procedures, please refer to the Compliance Services section at http://www.dmcc.ae/managing-a-company.
Can a company request an extension for the submission of its Audit Financial Statements?
Yes, to request extension, a proper Request Confirmation Letter from the company’s auditor must be submitted to DMCC; noting that it will be subject to DMCC Authority approval.
What is mediation?
Mediation is a voluntary and flexible form of dispute resolution in which a neutral third party assists parties to work towards a negotiated settlement of their dispute. The parties retain control of the decision on whether or not to settle and on what terms.
What are the advantages of mediation?
Mediation provides a private forum in which the parties can gain a better understanding of each other's positions and work together to explore options for resolution. It often narrows the issues in dispute very quickly and whilst it does not always result in settlement, it is a highly successful method of ending disputes. Most importantly, in case of settlement between the parties, it avoids the significant time and expense of formal court proceedings.
Does mediation mean that I cannot take my claim to court?
No, mediation is a consensual, optional process and a party can end its participation in a mediation whenever it chooses to, and for any reason. Mediation does not prevent a party taking its claim to court at any time unless the parties have settled their claims and have agreed that the matters between them are resolved.
Who can attend a mediation?
The parties themselves should attend the mediation. However, the parties may choose to bring along another person to act in a supportive capacity if they feel it would be helpful. In the case of a party that is a company, its representative must have authority to negotiate a settlement at the mediation.
What is the role of DMCC as mediator?
The mediator from DMCC will act as an impartial facilitator to assist the parties with their negotiations. It is not the mediator's role to tell the parties what their rights are, or how they should resolve the dispute, and he or she does not have authority to impose any binding decision on the parties.
Unlike a judge or arbitrator, the mediator will not decide the case on its merits, but will work to facilitate agreement between the parties. The mediator will also ensure that all parties understand and agree to the terms of any settlement reached.
DMCC asks all parties participating in the mediation process to sign an acknowledgement accepting the role that DMCC plays in the mediation and what it will and will not do in resolving the dispute.
What should the parties do to prepare for a mediation?
The dispute is more likely to be resolved when the parties are well prepared. Parties should review the documents relevant to the dispute in advance of the mediation and be clear as to where they stand on each of the issues. It is also important to provide documents to DMCC ahead of the mediation so that the mediator can prepare for the mediation.
What happens at a typical mediation?
DMCC will review the documents provided to it in advance of the mediation to identify the key issues. The mediator conducting the mediation will greet the parties, provide an overview of the process and his or her role, and will invite each party to give its perspective on the dispute and highlight points of particular concern. The mediator will then try to facilitate the parties in negotiating a settlement, and in doing so may have private discussions with each party. The mediator may also suggest a further meeting with the parties if he or she considers it appropriate (for example, if one party needs further time to consider a particular issue).
If, at any time, a party considers that a settlement is unlikely to, or cannot, be achieved, that party may withdraw from the procedure and seek alternative means of resolution, such as court action.